Knowledge Conference 2020 Privacy Policy

last amended: September 28, 2020

With this privacy statement we inform you how personal data is collected, processed and used when you register for and attend the Project A Knowledge Conference 2020 and how we use the data after the event.

1. Contact

The person responsible within the meaning of the EU General Data Protection Regulation (GDPR) for the collection, processing and use of personal data of event participants (hereinafter "you") in connection with the registration, execution and documentation of the Project A Knowledge Conference 2020 (hereinafter "Knowledge Conference") is Project A Services GmbH & Co. KG, Julie-Wolfthorn-Straße 1, 10115 Berlin, Germany (hereinafter: "Project A" or "we"). If you have any questions regarding the registration and execution of the event, including the relevant data processing, please contact knowledge-conference@project-a.com at any time.

If you have any questions or suggestions regarding data protection, please do not hesitate to contact us. You are welcome to address your data protection concerns by e-mail to our data protection team at dataprotection@project-a.com. You can find our complete contact details at https://www.project-a.com/imprint.

2. Data processing in connection with the Project A Knowledge Conference

2.1 Registration. To register for the Project A Knowledge Conference, we collect various personal data. Usually these are title, title, surname, first name, position, company and seniority, functional area as well as contact data (e.g. e-mail address, LinkedIn profile). This data is referred to in the following as "participant data". We collect the participant data as part of the registration process. Mandatory data are marked as such. We use your participant data in order to plan and organize the event (e.g. with regard to the expected number of participants) and to contact you in the course of communication if necessary. The legal basis for this data processing is Art. 6 para. 1 lit. b DSGVO. You may also have the option of providing further information when registering (e.g. details of interests and wishes with which you can provide us with further details on your planned participation of the event). These data are summarised below as "voluntary data". We would like to meet your needs with regard to your personal participation in the Project A Knowledge Conference as best as possible and adapt our event optimally to the interests of the participants. The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR, based on our common interest in an event that is as closely related as possible to the interests of the participants. We store the participant data and, if applicable, the voluntary data in our contact database for future contact maintenance (see also Section 2.5) in connection with your existing data, if applicable.

2.2 Participation in the event. During the Project A Knowledge Conference, we may use your participant data for organizational reasons (to determine your attendance or to contact you). The legal basis for this data processing is Art. 6 para. 1 lit. b GDPR.

2.3 Photography and video recording. Photo and video recordings will be made during the event. We would like to ensure the possibility of documenting the event for internal purposes or for the purpose of external presentations. 

We would like to use the images and recordings taken in the context of our external presentation on our website and in our social media profiles (Facebook Fanpage, Twitter, LinkedIn, Xing, YouTube) in connection with the documentation of the Project A Knowledge Conference. To do this, we first want to edit individual recordings (e.g. by selecting the image cut) and upload the edited recordings to the websites. The respective websites are freely accessible on the Internet and can therefore be accessed worldwide. The subpages of these websites, including any photo and video recordings, can be found via search engines. The providers of social media platforms process and use data that is posted on the platforms for their own purposes if necessary. As soon as the content has been posted on the platforms, third parties (e.g. users of the platforms) can view, share or download the content. In principle, recordings speakers in the sessions will be published. Individual participants will only show up on screen when they use the “Grab the mic” on the Run the World platform. Messages written to the chat will be shown to all speakers and participants in the session, with your name and title next to them and might be read by the speaker during the session. There are also other networking features on the Run the World platform, which allow you to interact with other participants, e.g. the virtual cocktail party. These will also make your details available to other participants, but won’t be recorded or published.

You can contact us using the contact details given in section 1 and inform us that you wish to object to the use of the recordings on which you can be identified. The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR, based on our legitimate interest in the documentation and advertising of our event as well as our external presentation. The recordings are usually published within a period of up to 48 months after the event.

2.4 Subsequent information. We will also use your participant data to provide you with further information on workshops, documents or presentations from us or our speakers or further information on the Project A Knowledge Conference. The legal basis for this data processing is Art. 6 para. 1 lit. b GDPR.

2.5 Future events. We store the fact that you attended the Project A Knowledge Conference this year in our contact database, so that we can inform you by email about similar future events and the next Project A Knowledge Conference. The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR, based on our interest in advertising our future events. We store this data for the duration of our business relationship. If you do not wish to be contacted again, you have the right to object to this use of your data at any time. Please do not hesitate to contact us at any time using the contact details listed in section 1. You will also always find a link to unsubscribe in the emails.

2.6 Attendee list Knowledge Conference. We will give the Knowledge Conference sponsors (check our current list of confirmed sponsors below) access to the list of attendees to facilitate networking and to tailor the presentations and workshops to the audience. Sponsors would also like to inform you by email about further events and workshops as well as their services and programs for founders and digital businesses. If you apply for the Knowledge Conference we will ask for your consent to pass your attendee data (name, e-mail, company, interests e.g. in funding or recruiting) to our sponsors for these aforementioned purposes. 

The confirmed sponsors that will get access to the attendee list are:

The legal basis for this data processing is EU GDPR Article 6, Clause 1(a). You can revoke your consent at any time by unsubscribing from the event list by sending an email to dataprotection@project-a.com.

2.7 Digital Knowledge Conference with Run the World. This year, the Knowledge Conference will take place as an online event. Our technology partner Run the World, Inc. (800 W El Camino Real, suite 180, Mountain View, CA, 94040, USA) provides the infrastructure and communication tools for the Knowledge Conference. To participate in the Knowledge Conference, you must register with Run the World. Because Run the World is located in California, your personal data will be processed in the USA. We would like to point out that the European Court of Justice has ruled that the USA currently does not offer a level of data protection comparable to that in the EU and that there is a risk under current US law that personal data may be collected and analysed by security authorities. There is no guarantee that the data protection rights of EU citizens will be observed or, if necessary, enforced in court. However, there is no way to participate in the Knowledge Conference if you choose not to register with Run the World. As the organizer of this event, we will receive the attendee list from Run the World and we will use it to organize and conduct individual workshops, communicate with participants, make content available after the event. Run the World also provides us with access to usage statistics and tools that allow us to control, conduct, evaluate and implement the event.

The legal basis for the aforementioned data processing is EU GDPR Article 6, Clause 1(b), in the case that we receive and process data in the context of an enquiry or communication via the Run the World platform. The data processing is also covered by  EU GDPR Article 6, Clause 1(f) based on our legitimate interest to evaluate the participation and attendee preferences during the event and the workshops. To evaluate the event, we will gather statistics that enable us to improve future Knowledge Conferences and align them with the interests of the participants. We will also share these statistics with our sponsors so that they can measure sponsorship performance. 

More detailed information on the type and scope of processing by Run the World can be found in their Privacy Policy (https://www.runtheworld.today/privacy-policy.html), for specific details, see the section "EU Residents").

As soon as we receive the personal data of participants during the course of the event, the rights mentioned in this Privacy Policy apply (see section "Your rights" in section 7). 

Run the World is solely responsible for processing of data privacy requests. If you wish to exercise your rights with respect to data privacy, the easiest way to do so is to contact Run the World directly (e.g. by email to support@runtheworld.today). Run the World knows the technical details of how their platform collects and processes data as well as the business reasons behind how the data is processed. Consequently, they can implement the appropriate measures in response to any requests (i.e. for more information about personal data or to delete data). 

We are also happy to support you in asserting your rights to the best of our ability and will forward your enquiries to Run the World. You can contact us for this at any time at knowledge-conference@project-a.com.

2.8 Conducting interviews with PakCon guests

We are also looking for new talent among our PaKCon guests to work with us and our ventures. If you have indicated that you would be interested in an interview during the ticket registration process, we will contact you if applicable. To conduct the interview and get in contact with you our Talent Acquisition Team will use our recruiting tool "Greenhouse" (by Greenhouse Software, Inc., 18 West 18th Street, 11th Floor, New York, NY 10011 USA) and process your general and professional information and interest in connection with your interview request.  

After the Talent Acquisition team checks your registration details, they’ll get in touch with you via email and let you know whether you’ve been selected for an interview.

If you’re approved for an interview in the talent lounge, you’ll get an email confirming your interview time. You’ll also get an access code and personal interview link. Each interview will run for 15mins in a private channel on the virtual space wonder (formerly yotribe, Yotribe GmbH, Kommandantenstraße 77 10117 Berlin, Germany) — other attendees won't be able to see the interview or the interview details.

After the interview, the Talent Acquisition team will follow up on you via email about the further process. You can withdraw the interview request or request the general deletion of your data in Greenhouse at any time.

3. Passing on data

3.1. General information. We will pass on the data raised by us in the context of the registration or the event in principle only if: 

  • you have given your express consent in accordance with Art. 6 para. 1 lit. a GDPR, 

  • the disclosure pursuant to Art. 6 para. 1 lit. f GDPR is necessary for the assertion, exercise or defence of legal claims and there is no reason to believe that there is an overriding legitimate interest in not disclosing the data, 

  • we are legally obliged to disclose such information pursuant to Art. 6 para. 1 lit. c GDPR, or 

  • this is legally permissible and, pursuant to Art. 6 para. 1 lit. b GDPR, necessary for the execution of contractual relationships with you or for the implementation of pre-contractual measures which are taken at your request, 

  • insofar as this is stated in these data protection notices (in particular with regard to the publication of photo and video recordings on the social media platforms).

In addition, the data may be passed on in connection with official enquiries, court orders and legal proceedings if this is necessary for legal prosecution or enforcement.

3.2 External service providers. Some of the data processing described in these data protection notices may be carried out by our service providers. In addition to the service providers mentioned in this Privacy Policy, this may include, in particular, data centers that store our databases, IT service providers that maintain our systems, and consulting firms. If we pass on data to our service providers, they may only use the data to fulfil their tasks. The service providers have been carefully selected and commissioned by us. They are contractually bound to our instructions, have suitable technical and organisational measures at their disposal to protect the rights of the persons concerned, guarantee an appropriate level of data protection and are carefully monitored by us.

4. Your rights

You have the right to request information about the processing of your personal data by us at any time. We will explain the data processing to you in the context of the provision of information and provide you with an overview of the data stored about your person.

If data stored by us is incorrect or no longer up to date, you have the right to have this data corrected. You may also request that your data be deleted. Should deletion not be possible in exceptional cases due to other legal provisions, the data will be blocked so that it is only available for this legal purpose. You can also have the processing of your data restricted, e.g. if you are of the opinion that the data stored by us is not correct. You also have the right to data transferability, i.e. we can send you a digital copy of the personal data you have provided on request.

In order to exercise the rights described here, you can contact us at any time using the contact details listed in section 1 above. This also applies if you wish to receive copies of guarantees proving an adequate level of data protection.

Finally, you have the right to complain to the data protection supervisory authority responsible for us. You may exercise this right with a supervisory authority in the Member State of your residence, workplace or alleged infringement. The competent supervisory authority is in Berlin: Berlin Commissioner for Data Protection and Freedom of Information, Friedrichstr. 219, 10969 Berlin.

Right of withdrawal and objection

In accordance with Art. 7 para. 3 GDPR, you have the right to withdraw your consent to us at any time. The consequence of this is that we will no longer continue the data processing based on this consent in the future. The revocation of the consent does not affect the legality of the processing carried out on the basis of the consent up to the revocation.

If we process your data on the basis of legitimate interests pursuant to Art. 6 para. 1 lit. f DSGVO, you have the right pursuant to Art. 21 GDPR to object to the processing of your data and to give us reasons which arise from your particular situation and which, in your opinion, indicate that your interests worthy of protection prevail. If you wish to object to data processing for the purposes of direct marketing, you have a general right of objection, which we will also implement without stating reasons. In addition, you will always find an unsubscribe link in our information emails on future events. With regard to the preparation of the photo and video recordings, you can also contact the photographer or cameraman at any time and inform them that you do not want any recordings of yourself.

If you wish to exercise your right of withdrawal or objection, simply send an informal message to the contact details listed above.